Exchange Program in Germany (Hotel stay)

Exchange Program: Germany

The media often talk about but can boast really know Germany? Known for its business acumen, this great country is little known for its tourist attractions. Yet it has an immense cultural heritage too often overshadowed by its recent history.

Project profile

Energy Required :

Group Strength: 8 to 30 participants
Age: 7 to 20 years old.
Flight: Oman → Berlin/Frankfurt → Oman
Getting around: Metro, bus, boat, tram, car, bicycle, walking
Accommodation: Hotel in school's city area + German families from the German school (Optional)
Food: A daily self-service breakfast + packed meal + warm "seated" meal
Group Leader: Experienced and qualified native European, speaking English

Highlights of the Project

Germany is rich in strong traditions, charming villages amidst landscapes full of softness in small preserved medieval towns, often reconstructed after the war as identical. From the Franconian folklore to the Baden-Württemberg forests, from the beaches of the Baltic to the Bavarian castles, from the small roads of the Rhine to the Danube River, a "deep" and peaceful Germany does exist.
Germany holds museums among the most beautiful in the world, Gothic cathedrals and Baroque castles, festivals "kolossales" and dollhouses.
On the modern side, what would be Germany without creativity coupled with its commercial dynamism? You will be surprised to discover a breathtaking architecture, art inspired at the forefront of the avant-garde and a made in Germany's design.

Our Strengths:
  • Stay together in a hotel in Berlin/Frankfurt. (7 nights)
  • Improve your levels of German with daily classes and get a certificate for the entire Exchange
  • Learn about German culture from a European Milna person, who’s with you during the entire Exchange
  • Participate in various activities and discover the area in the afternoon and over the weekend
  • Stay 1 to 3 nights with a German family (Optional and free)
  • We follow the security instructions strictly, especially when outdoors;
  • We follow the French law protecting the youth while organizing a travel;
  • A Milna European person is with the group during the entire Exchange, who’s reachable at all times.
Responsible traveler:
We use the public transportation and limit the group detritus to reduce the impact of the carbon footprint caused by this project.

This is an example itinerary based on flight landing in Berlin/Frankfurt.

Wherever you will go, you will do the local activities (countryside, mountain, city...) and you will also visit Berlin/Frankfurt.
Day 1: Flight Oman - Berlin/Frankfurt. Check-in to the hotel and unwind for a while. Head out to explore the city till evening. Have dinner and end the day at a hotel in Berlin/Frankfurt area.
Day 2: After breakfast at the hotel, we will leave for the hosting city and visit the host school. Night in a hotel in the hosting city.
Day 3-4-5: Get involved in the morning school activities (sports, giving a presentation of your country, teaching your language to the host students, music etc..) . Lunch in the school canteen. Explore the hosting city on bicycles or by walk! (Churches, parks, museums, mountains, countryside, shopping...) Dinner and night at a hotel.
Day 6: After breakfast at hotel, we'll leave for the school. Last day at school, saying goodbye to your new friends for life and perform at your farewell show. After lunch at the school, we'll head to Berlin/Frankfurt.
Day 7: Have your breakfast at the hotel in Berlin/Frankfurt and leave to explore the city for the entire day. Dinner and night in Berlin/Frankfurt.
Day 8: Last visits in Berlin/Frankfurt. Transfer to Airport and return to Oman.
Day 9: Arrival in Oman.  
Note :You are welcome to share the areas you prefer to have an exchange program with, we will do our maximum to fullfill it. contact us.

Departure and rate per person

The Terms and Conditions

An exchange to Germany is possible throughout the year except the days mentioned in this calendar.

For an Exchange Program (Hotel stay) in September or October, the "I'm going Form" has to be submitted no later than the 31st May to have enough time to get the confirmation of the school. (July and August, all the schools and their administrations are closed)

Duration up to 7 nights in hotel + a bonus of 1 to 3 nights with families (Subject to feasibility). The stay or not with families will have no impact on the total price. (Want a different duration? Contact us)

120 days
Starting 1750 EUR*
7+3** nights
2 nights in Berlin/Frankfurt area
**/*** hotels
Double/triple occupancy
**Family stay free option (⩽3 nights)
Milna European team member
90 days
Starting 1900 EUR*
7+3** nights
2 nights in Berlin/Frankfurt area
**/*** hotels
Double/triple occupancy
**Family stay free option (⩽3 nights)
Milna European team member
60 days
Starting 2050 EUR
7+3** nights
2 nights in Berlin/Frankfurt area
**/*** hotels
Double/triple occupancy
**Family stay free option (⩽3 nights)
Milna European team member
30 days
Starting 2200 EUR
7+3** nights
2 nights in Berlin/Frankfurt area
**/*** hotels
Double/triple occupancy
**Family stay free option (⩽3 nights)
Milna European team member

Rate including:
  • Rate all included
  • One teacher every 10 students
  • Up to 7 nights stay in hotel
  • Up to 3 nights with families (Optional, subject to availability, to be requested at the moment of the enrollment)
  • Project starting and ending from the concerned departure airport
  • Certificate for each participant
The rate does not include:
  • Transfer to/from the starting concerned airport
  • Personal expenditure

(*) The prices mentioned above are subject to availability. The official rates are in Euros. The rate of exchange used for calculating cost in OMR is subject to change and the final rate applied will be at the actual time of order on our "Shop" section. The final amount in OMR will be displayed by selecting OMR as currency.

Eventual options:
  • German Pre-paid Sim card
  • Extra days in the country
  • Excursion in a neighboring country (France, Austria, Poland, Switzerland, Belgium etc.)
  • Stopover in another country (As per the airline stopover)
About the "120 days offer":

For the 120 days offer, we will do our maximum to respect your preferred date of departure, however, the dates of the project must be flexible +/- 7 days.

Valid passport + Visa (As per your citizenship).
  • Our team has a pharmacy adapted to the destination.
  • Anywhere you go in Europe, no vaccination is mandatory.
  • A member of Milna is present with the traveling group during the entire length of the stay. He/ She will ensure the security and safety of the group.
  • In case of an emergency, the traveler will be taken into care by the nearest hospital. If needed, he will be repatriated in the best conditions.

What is an Exchange program (Hotel stay) and what happens in an Exchange program?
An Exchange program is an opportunity for the participant to experience the life in another country while studying, traveling, learning and sharing their knowledge with others. The participants attend a school in the morning where they do different academic and extra-curricular activities. In the Afternoon, they visit the local city and its famous attractions and some organizations. In the evening all the participants and adults spend time together in a hotel. This program continues with a different schedule each day. 1 to 3 extra nights can be spent with the family, usually the weekend (Subject to feasibility). An Exchange program (Hotel stay) lasts 7 nights maximum in hotel + 1 to 3 optional nights family stay.

How does the payment deadline work?
The principle is simple: The earliest you book your project and pay, more you will save. By paying us in advance, we can book the accommodation, transportation etc in advance.
We get them for a competitive price so we make you benefit from this saving, hence the different deadlines.
Let's say you select the 90 days' deadline, it means, that 100% of the payment needs to reach us no later than 90 days before the departure. If you have already paid 10% with the Milna Booking Form, the remaining payment will be 90% to send us no later than 90 days before the departure.If your payment is not reaching us before the 90 days' deadline, then the  60 days' deadline will apply. (Check our rates to know the exact amount).
If today is the 91st day before the departure and you want the 90 days' deadline, you have to send us 100% of the amount to respect the deadline and avail the 90 days special offer, but no later than that.

What do we do about the visas?
Milna will facilitate the visa formalities of the participants and the teachers. Our team will provide you the list of required documents for the visa. Please make sure that all the documents in the list are submitted with us as soon as possible or within the duration communicated to you.

What about Travel and Health insurance?
Travel and health insurance is not always compulsory to obtain a visa or the right to access a country, since many participants might already have an insurance covering them yearly, each participant is required to check if he/she is already covered.If not covered, Milna recommends the participant to have one covering him during the project.

At which place (city / region) will the participant be placed?
The Exchange Program (Hotel Stay) will take place anywhere in Germany. If your school has any particular preferred area, then it has to be requested for, at the time of enrollment and we'll do our best to find a school in that area matching your preferences.

What happens when the participant arrives in the host country and how will I know if she/he has arrived?
Milna maintains a 'Before/During/After the Exchange program' blog in which we mention the itinerary and the calendar of the participants. During the exchange program we put our best efforts to update the parents about each activity of the participants through articles, pictures and videos on our blog. The blog’s name would be communicated to all the participants and their families.

Where will the participant stay?
Each participant will be staying with the group in the same hotel. If the group wishes, we can provide, as a free option 1 to 3 nights stay with the German families from the German school doing the exchange program with us (Subject to feasibility). If the optional family stay is chosen, each participant will be provided one German host family according to the participant’s age and gender.  For ex: A 12 years-old male participant lives in a family of 12 years-old German boy. A female participant is also placed in a family of a girl of the same age. All efforts are put in order to put the participants in a family according to their age and gender.

Where will the teacher stay?
The teacher accompanying the group will be staying in the same hotel, in his/her own room. In case, if the optional family stay is chosen, then the teacher is hosted by a teacher of the host school.

What will the participant eat?
The participant will be enjoying local delicacies that will be respecting his/her diet and preferences that has been mentioned in the "I'm going!" form.

Will the participant be alone Or with his/her friend, at the German family's home? (If the optional nights with family stay is chosen)
Each participant lives alone with one German family. We do not put two participants together in one German family unless we have less hosting families.It is for the benefit of the Exchange Program, that each participant lives alone with a family, as two participants in one German family will just communicate with each other instead of conversing and sharing their knowledge with their German correspondent student and its family.

Who will take care of the participant?
In most cases the language teacher of the participant shall accompany them to Germany. In other cases if the language teacher cannot go, then any other teacher chosen by the participant's school shall go along with one Milna person. Our Milna person knows Germany and its culture very well and stays with the group during the entire Exchange. The participant can contact the teacher and the Milna person for any assistance at any time.

Does the German Family speak English? The participant doesn’t speak good German or any German at all.
Most German people are not so good at English. But by agreeing to host a foreign participant in their family, they already cross the barrier of language. Generally, such families speak English or at least, one parent i.e. The Father or the Mother of the family speaks English. And even if not them, then for sure the German correspondent (student/participant) of the family speaks English as he/she learns it at school. Hence, even if the participant knows very little German or no German , it is never a problem.

Who will the host family be? Please send full details about the host family.
The host family would be the parents of the German student studying in the German school who hosts/invites the group. All the host families are selected by the German school in collaboration with Milna. The full details of the participant’s respective host family will be given to you, before the departure.

Should the participant bring a gift for the host family and siblings?
Yes, the host family will be happy to receive something from your country as a gift. It is not necessary to buy an expensive one. Anything representing your country will do. Otherwise, simply you may ask the host family.

Do I have to host my German partner if he comes to my country ?
A real exchange program is supposed to be like that. However, if you can't host your German partner during his possible visit to your country with his school, we will have no problem with that. We will always be able to get him a new partner from your school.

How much pocket money should the participant carry?
For sake of the participant's private expenditure (shopping etc.), you can give pocket money. It all depends on what your the participant would like to buy from German markets. In general, we believe that 15 Euros per day is largely enough to fulfill the normal shopping desires.

What if my question was not answered here?
Please feel free to contact us.